Administrative Assistant

US-FL-Tallahassee
Req No.
2017-1179
Category
Legal
Type
Regular Full-Time

Overview

The Administrative Assistant will assist the Center’s attorneys and advocates with case management and provide support to the Center’s policy staff.

Responsibilities

  • Drafts correspondence, statistical, narrative, and other reports as assigned;
  • Conducts research, fulfills requests for information, and follows-up on project issues;
  • Assists with case management and support;
  • Responds to telephone inquiries and provides information within scope of knowledge or refers to appropriate individual;
  • Compiles and enters data for preparing monthly, annual and special reports;
  • Reviews, sorts, and distributes incoming mail;
  • Handles printing, copying, and distribution of documents as directed;
  • Processes expense vouchers in coordination with Finance/Administration;
  • Makes travel arrangements as assigned;
  • Runs errands such as filing documents at the courthouse, delivering documents to other attorneys, etc.;
  • Assists with in-person service of local summonses and court filings;
  • Assists with processing of invoices and payment of court reporters, videographers, process servers, experts, co-counsel reimbursements, and filing fees;
  • Assists with settlement money distribution;
  • Handle Request for Assistance (RFA) process including intake, documentation in Time Matters, and responses regarding incoming phone, email, and mailed RFAs to the Tallahassee office;
  • Maintains internal legislative tracking system;
  • Assists with compliance with executive and legislative ethics and lobbying rules and requirements;
  • Performs other administrative and clerical assignments as necessary.

Qualifications

Education and Related Work Experience:

 

  • 3 years administrative experience;
  • Some college preferred;
  • Computer proficiency is required;
  • Fluency in Spanish/Creole is a plus;
  • Familiarity with legislative process is a plus;
  • Knowledge of Time Matters is a plus.


Knowledge, skills and abilities:

 

  • Initiative and ability to work collaboratively in a fast-paced work environment;
  • Excellent writing/grammar, communication, telephone, and interpersonal skills;
  • Ability to manage multiple tasks and set priorities while under deadlines;
  • Skilled at MS Office applications, database programs, e-mail and web research;
  • Ability to use common office equipment;
  • Must have continual attention-to-detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines;
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands;
  • Must be a team player;
  • Strong organizational skills, follow-through, and flexibility around changing priorities and deadlines;
  • Must be highly organized and possess the ability to prioritize work;
  • Must be able to work under pressure.

 

Other Special Considerations:

 

 This job is performed under general office conditions, and is not subject to any strenuous physical demands or dangerous conditions.

 

Disclaimer:

 

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

 

An Equal-Opportunity Employer with a Commitment to Diversity:

 

Southern Poverty Law Center (SPLC) is proud to be an equal opportunity employer, and as an organization committed to diversity and the perspective of all voices, we consider applicants equally of race, gender, gender identity, color, sexual orientation, religion, marital status, disability, political affiliation, national origin, or prior record of arrest or conviction.

 

 

 

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